職位描述
職位描述：
KEY ACCOUNTABILITIES:
？ Screen telephone calls, answer routine questions, take messages and refer callers to an alternative source
？ Arrange business trips (transportation and accommodation) timely and effectively, and handle and/or process expenses reimbursement per policy and procedure.
？ Arranges appointment and meetings with anticipation of possible complex situation (at a distance, internal/external interfaces, availability of attendees,…)
？ Compose and type routine letters and minutes and memoranda from general instructions.
？ Be one of the contacts for other departments and external requesters/contacts. Provides timely, courteous response to all, and when necessary refers to alternative source in the absence of team members
？ Maintain files and optimize rules for archiving and filing execution for expense claim, annual leave, travel plan…
？ Assist in preparation of the responsible director(s) and or team(s) budgets and accruals per finance guidance.
？ Provide admin/ logistic support to ad-hoc projects according to business needs
？ Overall Autonomy
？ Regular report to directors or team’s manager(s) on follow-up topics and action plan implementation progress and results.
？ Catch up the deadline of intrusted assignments/ tasks
？ Ensure accuracy and quality of the services provided
JOB-HOLDER ENTRY REQUIREMENTS:
Education:
？ College degree or above in any discipline. Bachelor’s degree preferred.
？ College English level 4 (or equivalent) is minimum and level 6 (or equivalent) is preferred
Experience & knowledge:
？ Minimum relevant experience through internship (6 months+)
？ 1-2 year working experience is preferred
？ Good understanding of work ethics and compliance requirements
？ Good understanding of office admin, purchasing, finance, HR, legal, IS policies and procedures.
Core competencies:
？ Being able to handle multiple tasks
？ Being able to organize messages, requests, tasks according to level of urgency/priority
？ Quick learner to fit in a matrix organization with internal and external clients to interface timely and effectively
？ Solid verbal, writing, grammatical and spelling skills in both Chinese and English
？ Good computer skills including word processing, spreadsheet, graphics, and databases
？ Detail oriented
